All other meetings are conducted virtually. The first virtual meeting must take place no later than September 30 in order to approve the district budget and confirm the appointed officers for submission. The agenda is posted at least 14 days prior to the meeting, and notice of voting is sent in writing to all district council members at least four weeks in advance.
To conduct business during a virtual meeting, a quorum must be met. A quorum consists of one-third of all eligible club presidents and vice presidents. A majority of the votes cast is required to pass a motion.
In the event that any business is transacted at a district council meeting where a quorum is not present, a subsequent vote must occur. A majority vote must then consist of all clubs in the district, and each club is allowed to cast two (2) votes.The voting process will be the same for any voting scheduled to take place after the meeting. Proxies for virtual meetings are not permitted, and the president and vice president of education must cast their own vote. District executive committee members are entitled to one vote and may cast up to one additional vote as a club president or vice president of education of their club.
The Next Virtual District Council meeting will be held on April 18th at the Spring Conference.
