District Council Meetings

The district council is required to hold at least two meetings each year. One of these meetings, known as the annual meeting, must be attended in-person and take place between March 15 and June 1. 

All other meetings are conducted virtually. The first virtual meeting must take place no later than September 30 in order to approve the district budget and confirm the appointed officers for submission. The agenda is posted at least 14 days prior to the meeting, and notice of voting is sent in writing to all district council members at least four weeks in advance.

To conduct business during a virtual meeting, a quorum must be met. A quorum consists of one-third of all eligible club presidents and vice presidents. A majority of the votes cast is required to pass a motion.
In the event that any business is transacted at a district council meeting where a quorum is not present, a subsequent vote must occur. A majority vote must then consist of all clubs in the district, and each club is allowed to cast two (2) votes. The voting process will be the same for any voting scheduled to take place after the meeting. Proxies for virtual meetings are not permitted, and the president and vice president of education must cast their own vote. District executive committee members are entitled to one vote and may cast up to one additional vote as a club president or vice president of education of their club.

The Next Virtual District Council meeting will be held on Saturday September 11, 2021 from 9:00 am – 1:00 pm.

September 2021 Virtual Council Meeting Agenda
Sep 2021 DD Report
Sep 2021 PQD Report
Sep 2021 CGD Report
Sep 2021 Finance Report
Sep 2021 Parliamentary Report
Sep 2021 Division D Report
Sep 2021 Division I Report
Sep 2021 Credential Report
2022 District 39 Success Plan
2022 District 39 Budget Summary
2022 District 39 Profit and Loss
Council Meeting Standing Rules
Appointed 2021-2022 District Officers
May 2021 Virtual Council MeetingMay 2021 Spring Council Meeting Minutes
September 2020 Virtual Council Meeting
May 2020 Virtual Council Meeting Agenda
May 2020 Spring Council Meeting MinutesMay 2020 Virtual Council Meeting Reports
  • Recording May 9, 2020
  • September 2019 Council Meeting Agenda
    September 2019 Fall Council Meeting Minutes2019 Virtual Council Meeting Reports PART I

    2019 Virtual Council Meeting Reports PART II
  • Recording Sept. 21, 2020
  • 2019 Spring Council Meeting Agenda
    2019 Spring Council Minutes2019 Spring Council Meeting Reports
    September 2018 AgendaSeptember 2018 Reports