District Council Meetings

The district council is required to hold at least two meetings each year. One of these meetings, known as the annual meeting, must be attended in-person and take place between March 15 and June 1. 

All other meetings are conducted virtually. The first virtual meeting must take place no later than September 30 in order to approve the district budget and confirm the appointed officers for submission. The agenda is posted at least 14 days prior to the meeting, and notice of voting is sent in writing to all district council members at least four weeks in advance.

To conduct business during a virtual meeting, a quorum must be met. A quorum consists of one-third of all eligible club presidents and vice presidents. A majority of the votes cast is required to pass a motion.

In the event that any business is transacted at a district council meeting where a quorum is not present, a subsequent vote must occur. A majority vote must then consist of all clubs in the district, and each club is allowed to cast two (2) votes.
The voting process will be the same for any voting scheduled to take place after the meeting. Proxies for virtual meetings are not permitted, and the president and vice president of education must cast their own vote. District executive committee members are entitled to one vote and may cast up to one additional vote as a club president or vice president of education of their club.

The Next Virtual District Council meeting will be held on Saturday May 9, 2020 from 9:00 am – 1:00 pm.

Council members must register by Thursday May 7, 2020 at 12:00 pm (noon).  
For more information, please go the May 9, 2020 District Council Meeting page.

May 2020 Virtual Council Meeting Agenda
May 2020 Virtual Council Meeting Reports
September 2019 Council Meeting Agenda
2019 Fall Council Meeting Minutes2019 Virtual Council Meeting Reports PART I
2019 Virtual Council Meeting Reports PART II
2019 Spring Council Meeting Agenda
2019 Spring Council Minutes2019 Spring Council Meeting Reports
September 2018 AgendaSeptember 2018 Reports


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