2020 Virtual District Council Meeting

  • May 9, 2020
    9:00 am - 1:00 pm

2020 Virtual District Council Meeting

Who should attend: 

District Executive Committee Members + Club Representatives (President + VP Education)

District Council
The District Council shall consist of the District officers, Immediate Past District Director and two (2) representatives from each Member Club in the District. The District Council shall hold at least two (2) meetings a year, one (1) of which shall be the Annual Meeting held before June 1 for the election of District officers.

District Officers
The elective officers of each District shall be a District Director, a Program Quality Director, a Club Growth Director and such other elective or appointive officers as the District Administrative Bylaws may provide. Appointive officers shall be appointed by and shall serve at the will of the District Director, subject to the approval of the District Council. Division and Area Directors, elected or appointed, are also District officers.

Credentials: 

Please register to attend meeting before Friday, 12:00pm, May 8th, 2020.

If you register to attend and you are eligible to vote, your registration will be counted towards the quorum

When and where is it taking place

May 9, 2019 – 9:00 am – 1:00 pm.

The meeting will start on-time. Please join early to ensure you can hear and participate.  Meeting credentials are received when you register to attend.

Per Toastmasters International policy, the virtual business meeting will be conducted online, not in person, using  Zoom from the comfort of your home.

How can I register to attend and vote?

Register for the meeting by clicking on the register link Register 2019 D39 District Council (TBD) Credentials to log into the online Zoom meeting will be provided after your registration has been confirmed.

What is the Quorum?

Quorum is required to approve any of the above documents, which means 1/3 of eligible club votes must be represented. If quorum is not met at the meeting, there will be an additional online voting period post-meeting. District 39 has 151 clubs and 302 eligible votes. To meet quorum 101 eligible club votes must be represented.

Meeting Documents for Review:

  • Complete Business Meeting packet – TBD

Individual meeting documents:

  • Business Meeting Agenda – TBD

How do I assign a Proxy?

Because the voting process will be conducted virtually, no proxies will be permitted. Each district council member must cast their own vote. District executive committee members are entitled to one vote and may cast up to two additional votes as a club president or vice president education. All other members of the district council shall be limited to a maximum of two votes.

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